How a Daily Productivity Plan Can Keep Business Owners on Track

Sharon Boyd has nearly 25 years of experience between both the healthcare and marketing industries. In addition to being an RDH and content writing expert, she also holds a degree in business. Her responsibilities primarily include tackling the communication barriers between small business owners or healthcare providers and their prospective clientele.

How a Daily Productivity Plan Can Keep Business Owners on Track

Staying organized is simple for some of us; for the rest, it doesn’t always come naturally. But as a small business owner and manager, you need a realistic game plan to stay on target when it comes to production, productivity, overall efficiency, and management inside of your office.

Productivity planning is a conscious step-by-step process where you outline important tasks for the day to ensure what needs to be done gets done. And a lot of people find that working with a productivity plan helps them do more in the business day than if they didn’t have a plan at all. Here are some easy tips to get you started.

Make a List

Start by writing down everything you need to do for the day. Then order them from most important to least (not that those things don’t matter, but maybe pushing them off to the next business day is ok if you run out of time.)


Which of your task list items can be delegated to someone on your team? Efficient and productive managers do just that: manage. Don’t micromanage to where you’re putting your hands in every project. Trust your team to do what you delegate to them.

Take Scheduled Breaks

Tell yourself that you’re going to work on project X for 20 minutes, then take a 5-minute break. Feel free to adjust these times as necessary. When your brain has a chance to re-boot, and you get over the mental block of sitting down to do something, you’ll be more motivated to tackle it in less time.

Tackle the Least Enjoyable Task First

There’s something to be said for the “get it over with” mentality. Once you scratch less enjoyable items off of your to-do list, you’ll be able to focus on other things.

Set Specific Times for Returning Emails and Texts

Little things like your inbox and text threads are major time killers. Instead of letting them trickle into your scheduled project time, give them a window of their own. Depending on what type of industry you’re in, this may only need to be 2-3 times per day.

Remember Your Health

Overall wellness is essential to being able to work your hardest and do your best. From getting plenty of quality sleep to eating a balanced diet and making sure you exercise at least 3 days a week (30 minutes is ok!) it will all add up to make you feel better while you’re at work. And when you feel better, you’ll work better and be a stronger leader.

Do the Same for Your Personal Life

As a business owner, it’s difficult if not impossible to let our personal lives affect our professional ones. So, list out and schedule personal obligations as part of your professional daily planner too. It will help you with the work-life balance and help keep stress to a minimum.