Company Security Starts with Common Sense

Sharon Boyd has nearly 25 years of experience between both the healthcare and marketing industries. In addition to being an RDH and content writing expert, she also holds a degree in business. Her responsibilities primarily include tackling the communication barriers between small business owners or healthcare providers and their prospective clientele.

Company Security Starts with Common Sense

As a small business, you’ve got a lot to lose (so to speak). Keeping your company, customers, and employees safe is essential to everyone. In addition to personal safety, you must take steps to protect private information and data.

Some of the biggest risks for safety and data breaches can be prevented using common-sense approaches as part of your company’s policies. Finding the weak link in the chain, so to speak, can help your business avoid the connection between success and failure within a short period of time.

Here are some basic rules to keep in mind:

Lock Devices and Use Pins.

For the employees who have access to specific information, make sure they have special log in credentials to prevent third parties from being able to access their devices. This is especially crucial if for any reason, your business allows devices such as laptops to be taken off-site. If employees don’t need to have those devices, don’t allow them to leave your facility (they can be stolen, damaged, etc.)

Conduct Business via Specific Servers.

Your IT team will establish appropriate firewalls and private, secured servers which can be used to communicate information with added encryption. Using third party methods could predispose your data to hackers or run the risk of contracting viruses which will cripple your systems.

Separate Business and Pleasure.

Make it a policy where your employees can’t use business technology for personal purposes, such as social media, online banking, shopping, etc. If sites have been hacked, it places your business information at a risk of data breach. Similarly, if your own systems are breached, their personal information can be exposed.

Use Unique Credentials.

Having everyone use the same logins makes it hard to track who does what, but it also poses a risk if you have an employee who quits or is terminated. Who is to say they don’t share that information with someone else? Having to change passwords on everything is tedious. Instead, give unique credentials and logins to each individual employee.

Make a Disaster Plan.

From fires to flooding, you need to have a backup plan to access your company’s data if your place of business is physically destroyed. Having a disaster recovery policy might include off-site backups or cloud-based systems that allow you to retract the most recent data files and records when you need to get back up and running again.

Get High Tech with Property Access.

Adding digital security cameras, access cards (instead of physical keys) and controlling who can come in which doors on your property can help you control the flow of what’s going in and out of your business. Similarly, your exit doors should be triggered with alarms to notify you if they’ve been opened. When you’re able to control who goes in and out, you’ll deter the appeal of untrustworthy individuals who may have harmful ideas in mind.

Using common sense protects your business and the people working for you. If a straightforward security approach tends to put off certain individuals, go with your gut and consider it fair warning that they may not have your best interests in mind.